Best Printer for Real Estate Agents: Top Picks in 2023 (Updated!)

Nowadays, real estate agency is one of the most successful businesses around the world, making the competition relatively high. The agents need to stay afloat by being competitive, by learning excellent marketing strategies, and by owning efficient equipment.

Among all the essential equipment needed, this article will present to you the best printer for real estate agents. For sure, they would badly need this since their job involves a lot of printing. That is why selecting the right one is very vital if you’re expecting excellent performance with your work.

So if you’re working as one, then this printer for real estate agents reviews can be helpful. After going through this, you’ll be certain which product is worthy of purchasing. Just keep on reading!

Need suggestions to decide? Here you go

Best Printers for Real Estate Agents

You’ll be faced with a myriad of options if you’re looking for the right printer. That’s why choosing the right printer is not an easy task. To help you confidently decide which one to pick, here’s a list of the 10 products we recommend, along with their thorough reviews.

1. HP ENVY 5055

The first one on our list is this ENVY 5055 from HP, one of the most popular manufacturers all over the world. It is a versatile all-in-one printer that allows you to print, copy, and scan high-quality documents and photos. With this unit by your side, you won’t need those hefty label printers as well.

Much more, this device comes with great connectivity options – Bluetooth Smart, Cloud Printing, and Dual-band Wi-Fi network. With this, it can offer you stable wireless connections for a great steady performance. Key features like cloud printing and fully wireless bluetooth printing enhances productivity of everyday printing in a real estate office.

Also, it is compatible with different third party applications such as Apple AirPrint, Mopria, and HP ePrint. This printer goes way beyond the wireless capabilities of many printing machines at a very affordable price. This is an ideal printer for affordable running cost with internet connection.

It is also equipped with a 2.2-inch touch screen installed at the front side of the printer. This is a monochrome touch screen that complements perfectly well with the elegant design of the printer. Also, it is conveniently accessible and easily navigated.

Printing speed is one of the most important attributes of a printer. This portable printer uses HP instant ink program. And it offers you with a print speed of 10 ppm for black and white printing, which is usually high-average for a color printer. Along with black and white prints, it also comes with a high monthly duty cycle.

As for the colored ones, it delivers a print speed of 7 ppm. Although it’s not that great, it is still slightly faster compared to its other competitors.

Even so, when it comes to the copier, you’ll be offered with speeds of 8 ppm for monochrome prints and 4 ppm for colored. It may be not that swift, but you should know that speeds affect the quality of your copies.

Overall, this is a nearly-perfect all-in-one printer that you can find on the market. It’s sure to deliver exceptional functionality despite having some drawbacks. This is such a feature in this specific printer that rivals many of the top printers of the market.  And that’s the reason why it’s hailed as one of the top printers for crafting.


  • Versatile wired and wireless connection options
  • Compatible with numerous media devices
  • Compact size with a great look
  • Guarantees high-quality documents and photos
  • Good for white prints


  • Doesn’t come with USB port and Ethernet port

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2. HP OfficeJet 5255

If you’re looking for an all-in-one printer that’s capable of tackling every task in your office, then this product is a great option for you. It is among the best printers for realtors produced by the most well-known manufacturer, HP. Print, scan, copy, and send a fax – you will be able to do all of these with just a single device. But don’t take its scanner as an alternative to the medium format film scanners.

This printer can deliver all of these tasks without even compromising the output quality. To offer easy configuration, it is equipped with a decent monochrome 2.2-inch touch screen display. It is slightly angled, so you will be able to navigate it without the need for bending down.

And this equipment has a mediocre printing speed. If you have just one page to produce, it may take a long time to finish, especially if you’ll have it in color. But the printer tray can hold up to 100 sheets, so you don’t have to reload from time to time if you’re printing in bulk.

One of its great features is its scanning. It offers a good scanning resolution and color depth. Much more, it comes with an ADF (Automatic Document Feeder) that lets you automatically scan long documents. However, the flatbed isn’t large enough to accommodate legal files or tabloid pages.

Much more, it features duplex printing that allows you to print directly on both sides of the plain paper at the same time. With this, you can easily do it back-to-back without any hassle of flipping the paper every time.

But one of the major drawbacks of this printer is its cartridge. It only utilizes two cartridge – one for colored and one for black. This will also require you to replace it every time a single color runs out. Nevertheless, it is still one of the excellent HP printers that will give you your money’s worth indeed.


  • Comes with duplex printing and ADF
  • Can produce high-quality borderless photos
  • Accommodates a wide variety of paper sizes
  • Versatile machine


  • Expensive two-cartridge system
  • Slow printing speed

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3. HP OfficeJet Pro 8025

This HP OfficeJet Pro 8025 is considered to be the best color printer that can produce advert documents such as brochures and flyers. It is a multi-function device that can upgrade your business by providing smarter printing functions and experience.

Furthermore, its speed and performance are commendable. This is an inkjet type that’s rated at 29 ppm for monochrome documents and 25 ppm for the colored ones. It may not be the fastest one, yet it can still deliver. But high print speed might not be the featu

When it comes to the copy speed, this Pro 8025 is rated at an average speed of 8 ppm for the mono and 3.5 ppm for the colored. Also, you will be satisfied with the fax transmission speed that can reach up to 4 seconds per page. As for the connectivity options of this device, it doesn’t come last.

It offers the standard options, which include the Ethernet, self healing Wi Fi, USB, and Wi-Fi Direct. Also, it is capable of supporting mobile printing such as the Mopria and Apple AirPrint. In addition to that, you can also make use of the HP Smart App that lets you print remotely from a tablet or smartphone. This is the right printer for you if you want to use all your smart devices.

Also, you will love its voice-activated printing feature allowing you to operate it using voice assistants like Amazon’s Alexa and Google Assistant.

Hence, this Pro 8025 integrates a lot of amazing features that enable it to deliver superb performance and produce great output.


  • Reliable output quality
  • Voice-assistant support and ADF
  • Vertical-tilting color touch screen display
  • More connectivity options
  • Supports Ethernet


  • Low yield of black ink
  • Bulky and heavy
  • No free USB cable

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4. HP LaserJet Pro M281fdw

If you’re searching for one of the best laser printers for real estate agents on the market, then look no further than this device. This LaserJet Pro M281fdw from HP is loaded with a lot of amazing features making it deliver the performance and quality you want.

First off, one of its selling points is that the entire unit is completely wireless. You will be able to do the printing directly from your tablet or smartphone through the use of the popular HP Smart App.

Also, you can utilize your Wi-Fi network and connect it to your PC. This fully gets rid of the use of annoying wires and cables, which can also easily wear and tear over time.

One of its defining features is its quick two-sided color printing. HP has been claiming that this is the fastest one when it comes to producing double-sided colored documents.

It can average up to 22 ppm, making it pretty swift. Also, the device’s input tray has a capacity of holding as much as 250 sheets. With this, you’ll be able to do some errands while the device works on your file without the need to refill the papers from time to time.

Much more, it is capable of handling a wide variety of paper sizes so you’ll be able to scan, print, and copy letters, envelopes, and legal documents. And most importantly, there’s no occurrence of paper jams that can slow down your work.

All in all, this is pretty much a great investment, especially for real estate agents. It is a great balance of quality and functionality for medium offices or home.


  • Fully wireless eliminating annoying cables
  • Superior tray capacity
  • No paper jams
  • Productive and reliable


  • High running cost
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5. Canon PIXMA TR8520- Best for Realtors

Canon is known to have an eye on high-quality output, especially when it comes to photos. Hence, most of their printing equipment guarantees an incredible photo output quality. And this model is not an exception, as it finds itself in almost all the best canon pixma printer reviews.

This is advantageous, especially in producing high-quality real estate advert materials like brochures and flyers that come with high-definition photos. Not only has it delivered crisp graphics, but also clear and sharp text quality.

Much more, it has a good paper handling capacity of about 220 sheets. It is divided into two parts – an upright tray that holds 200 sheets and a rear tray that holds 20 sheets of photo paper. Along with these two key features it can also use xxl ink cartridges.

Also, it is equipped with an amazing 4.3-inch intuitive color screen. It is an LCD touch screen that can be easily viewed on most angles. One setback that many have been complaining about is the sensitivity of its touch, making it more prone to double clicks before the response.

And this device is considered to be the flagship TR-series model. Hence, it comes with a lot of connectivity options, including Ethernet, Wi-Fi, USB port, SD card slot, wireless and wired PictBridge for photo printing from particular Canon cameras, and Bluetooth 4.0 for easy printing.

In addition to that, you will be offered with other mobile printing choices such as Google CloudPrint, Apple AirPrint, Pixma CloudLink, Canon Print app, and many more.

Although this printer is a little pricey (not like a miniature maker, though), you’ll be guaranteed an excellent all-in-one device that produces a superb quality of text, graphics, and photos. Indeed, it is jam-packed with features that can handle your tasks anytime.


  • Superb connectivity options
  • ADF for easy copying and scanning
  • Great cost-to-print ratio
  • Comes with two input trays
  • Compact and lightweight


  • Slightly expensive

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6. HP Color LaserJet Pro Multifunction M479fdw

This color LaserJet Pro M479fdw is another excellent device from HP that integrates a lot of amazing features and specifications that enable it to deliver an output that you’re looking for in a printer.

It is a multi-functional unit perfect for demanding workplaces since it offers printing, copying, scanning, and faxing that can aid you in fulfilling all your tasks.

What makes it more amazing is its capability of averaging a monthly output of 4,000 pages. It will be able to produce documents in monochrome or full color at 28 ppm. There is no need to worry about the volume of the work that needs to be done by the end of the day.

Much more, This monochrome printer also features the Automatic Document Feeder (ADF). With this, it will just be easy for you to scan any double-sided file since it will do it automatically with a capacity of 50 pages. It’s double sided printing is among the best for laser machines.

Also, this device is equipped with a large 4-inch touch screen that you can easily navigate to program any complicated workflows like multi-stage print tasks. You can also tilt it to make it more visible at any angle, whether you’re standing or sitting.

When it comes to its cartridge, it has both black and color toner cartridges that allow you to print a large volume of documents before replacing them. You will receive a warning alert when it’s already at a low level. Indeed, this equipment is an outstanding device overall, given the attributes that it can offer.


  • Great cartridge system
  • Fast speed for printing
  • Comes with ADF
  • Low-ink warning
  • Ideal printing machine for real estate marketing


  • Photo printing quality is bad
  • Not supported with Bluetooth

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7. HP OfficeJet Pro 6978

This OfficeJet Pro 6978 is an all-in-one inkjet printer that offers great value for utilization at home or office. It delivers superb printing since it is packed with excellent features that boost productivity without compromising the output quality.

Since it features automatic double-sided printing, you don’t have to worry about manually turning over the pages every time, and you will be able to save up to 50 percent less paper.

Much more, this inkjet technology enables you to produce your files and print flyers with professional-quality at a rate of 30 ppm. It will be able to handle all large bulk of documents making it ideal for offices with multiple users.

The capacity of the main paper tray is a generous size holding up to 225 sheets. Also, it is equipped with an Automatic Document Feeder allowing you to scan or copy a stack of files in one run. It can even let you do it on both sides of the pages. The good feeding capacity is a big selling point for this multifunctional printer.

Furthermore, it comes with a medium-sized 2.7-inch display screen that comes with a touch screen interface. With this, it will be much easier for you to manage all of your tasks.

As regards connectivity, it offers a wide range of options like most inkjet printers. This includes Wi-Fi, Ethernet, connecting to a single PC through a USB, and Wireless Direct. This Wireless Direct is the equivalent made by HP to make peer-to-peer connections with mobile devices.

Also, it will be able to accommodate other mobile connectivity options such as Mopria, AirPrint, and HP’s very own ePrint. You’ll also love its Jet Advantage Private Print that allows you to secure sensitive and confidential print jobs with a PIN.

So if you’re after an affordable all-in-one printer that gives you a great output quality, versatile, and offers easy connectivity, then this printer is the perfect choice for you.


  • Offers dual-sided printing, copying, and scanning
  • Comes with Automatic Document Feeder
  • Equipped with 2.7-inch touch screen
  • Generous tray capacity
  • Affordable price


  • Touch screen is insensitive

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8. HP OfficeJet Pro 8035

This OfficeJet Pro 8035 is a color all-in-one device made for light to medium utilization in micro-offices and small workgroups. It produces well because it’s loaded with features to increase its productivity and convenience that you need.

With a speed rate of up to 220 ppm for black and 10 ppm for color ones during the normal mode, it is sure that it can provide fast and high-quality printing. While for the draft mode, the speed reaches up to 29 ppm for black and 25 ppm for color.

It also features automatic dual-sided printings that can help you save time and cost. The Automatic Document Feeder (ADF) is capable of holding up to 35 sheets, which is a generous size for sure.

As for its connectivity, it supports the cloud-based printing with the use of Wi-Fi or just your cellular network. Also, it comes with a voice-activated printing that allows you to work with Amazon’s Alexa and Google Assistant.

Much more, you will be able to do high-quality scanning and share the file to Google Drive, Dropbox, Email, and Cloud to almost anywhere. And in case your connection is interrupted, it features a self-healing Wi-Fi as a back-up. Overall, this Pro 8035 is an excellent product that offers you a great deal of functionality and output quality.


  • Comes with 2.7-inch touch screen display
  • Generous capacity of trays – 225 sheets (input) and 60 sheets (output)
  • Self-healing Wi-Fi in case of interrupted connection
  • Optimum functionality and quality


  • High running cost

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9. HP LaserJet Pro Multifunction M428fdw

This product from HP is an all-in-one monochrome laser printer. And it is one of their best ones. You will be able to print, scan, copy, and fax in just a single unit. Who wouldn’t like that, right? The M428fdw doesn’t only save space but also money.

Well, it is compact but jam-packed with a lot of excellent features designed to be ideal for home and small office utilization. Moreover, this comes with two input trays with a generous capacity that reaches up to 350 sheets. Both of these trays work well with paper sizes up to 8.5×14 inches. The printer prints without any paper jam. So, jammed paper won’t be a problem for your high quality prints on the output tray.

When it comes to printing capabilities, they deliver excellent performance. It comes with a fine-line resolution of about 1200×1200 dpi making it produce sharp and clear text and documents. Also, this has speed as fast as 40 ppm.

In addition to that, the printer is equipped with an Automatic Document Feeder (ADF) system. With this, it will be able to handle and work with a large volume of files continuously and automatically. This device can accommodate about 50 sheets, which is more than enough.

Much more, it comes with a built-in dual-band Wi-Fi. The mobile printing is also available with Google CloudPrint, Apple AirPrint, HP ePrint, Mopria, and HP Smart App. All in all, this printer is one of the best products of HP that continues to make an impact on businesses like a real estate agency.


  • Superb input tray capacity
  • Comes with an ADF with 50-sheet capacity
  • Excellent connectivity options
  • Delivers great output quality
  • Excellent print quality


  • Doesn’t support colored printing

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10. HP OfficeJet Pro 9015

To complete our list in this printer for real estate agents review, this is the OfficeJet Pro 9015. Almost all of the products on our list are from HP, and it still never fails to deliver. This printer will also impress you with what it has to offer. So, let’s get into it.

First off, it is equipped with auto-duplexing ADF for scanning, copying, and faxing that is capable of holding up to 35 sheets. For this duplex printing capability won’t need to manually flip the pages as it is running.

And you will be provided with an entire control panel through a small 2.7-inch touch screen LCD. There will be no supporting navigation keys or buttons. Although some have complained about the icons being too small for them to tap or swipe.

Much more, this printer has been offering a myriad of connectivity options. These are Wi-Fi, Ethernet, USB 2.0 (from PC to printer), and Wi-Fi Direct. You will also be able to utilize the Smart App made by HP itself.

It offers drivers and standard interfaces to connect and manage the printer across several platforms such as Windows, Android, iOS, and macOS. Overall, this product is one for the books! Even though it has few drawbacks, it can still function and provide you with great quality output.


  • Versatile connectivity options
  • Comes with an LCD screen that’s easy to navigate
  • Equipped with ADF
  • Compatible with various platforms


  • Display on the LCD screen such as icons are too small for some

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What to Look for before Buying

With all of the choices flooding on the market, you may find it confusing, especially that many of them are tagged as the best printer for real estate agents. And printers for architects are not the same as printers for real estate agents. Undoubtedly, the right one should depend on your requirements and preferences. If you know what you want, choosing might become easier.

To ensure you’ll end up with the right equipment, make this list of factors as a guide to help you confidently decide which to buy.

Type of Printer

There are two options that you can choose from – inkjet and laser. Which one should you buy? This is the first question that often bothers many when it comes to purchasing the best printer for realtors. Hence, it’s very important to know the difference between the two to know which one you should get.

Their most common difference is obvious. Laser printers utilize lasers or toners, while inkjet printers utilize liquid inks. However, your decision must be based on its cost and efficiency.

Inkjets usually have a lower cost when it comes to both the printing machine and the initial ink. But it usually uses more ink, so they run out much faster, making the operating cost higher as well.

As for the laser printer, it boasts its exceptional printing speed once it’s properly heated in a few seconds. Much more, it guarantees you to have an above-average quality for photos and documents.


One factor that you shouldn’t overlook is its multi-functional characteristic. Everyone wants to achieve a lot of functions from a single machine. Choose a product that you can use not only for printing but also for copying, scanning, and making faxes.

This is beneficial, especially if you’re working on a real estate agency. You don’t want other equipment to take too much of the space in your workplace. Hence, it’s best if you’re going to pick all-in-one equipment that can conveniently and efficiently do the tasks without compromising other features like printing quality.


Another factor that you should look for in a printer is its connectivity options for different kinds of media devices. Make sure to scrutinize this aspect of the equipment so you can properly utilize them in the most convenient way that you like.

The excellent equipment will allow you to connect both wired and wireless. It should have at least two of the standard options available such as Ethernet, USB, Wi-Fi, Bluetooth, and Wi-Fi Direct.


If you’re working in an area where the fast pace of producing files is required, then you should consider the speed of your printer. The best option for quick production of your documents is the laser printer. They have excellent speed with great output quality as well.

Printing Quality Output

One of the most important things that you should check in a printer before buying is the printing quality. You’ll want to take into account separately the output quality for text, photos, and graphics. For the reason that it doesn’t mean that it has been producing great quality outputs for texts, it will do the same on photos.

You should take time to read some printer for real estate agents reviews to be 100 percent sure when it comes to this aspect.

Frequently Asked Questions (FAQs)

Here we have the most commonly asked queries regarding the best printers for real estate agents:

1. What are the causes that the printers will stop working?

There are a lot of factors that may be the cause of this problem. But some of the most common reasons are software issues, hardware failures, driver problems, and overuse.

2. Why does my printer take so long to start printing?

One probable reason that’s making your printing take so long before printing might be related to the print spooler. You can just restart your device then remove the spooler files. But if you’re using a wireless connection, it might be because of the network.

3. What causes paper jams?

Paper jams are oftentimes caused by misaligned papers. So, make sure to properly positioned the paper on the tray. You should also check if the type of paper you’re using is supported by your printer.

4. Should I immediately change the cartridges if I receive a low-ink warning?

No. You shouldn’t rush in replacing the cartridges by the time you get a low-ink warning. Most printers are equipped with an ink tank-level indicator. But this also depends on the model you have. Sometimes, you’ll just be notified before the ink level becomes critically low.

5. What are the most common problems encountered with a printer?

Some of the most common problems to occur in a printing machines are paper jams, slow printing, the print image being superseded over another, low print quality, expensive cartridges, and many more.

Final Words

If you’re a real estate agent, you’ll know how essential it is to have an excellent printer. Hopefully, this article has served as a comprehensive guide to help you obtain the best printer for real estate agents available on the market.

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